How to get Birth Certificate in Maharashtra?

A birth certificate is an official statement confirming the date of birth, birthplace, sex and name of the newborn baby. A birth certificate proves the legal existence of an individual and registration of this event is a source of basic vital data of the population to which they belong.

Documents Required for Birth Certificate in Maharashtra

Following documents are required to register Birth.

• Proof of place of birth

• Parent's identity proof.

• Marriage certificate of the parent (optional)

Process to register Birth

For newborn babies, the person applying for a birth certificate should fill out a form (Form-1 for births) at the hospital, which the hospital will then send to the office of the registrar. The Registrar will provide the certificate, which can then be collected at a specified date.

The name of the child can be specified in the initial application itself, making the procedure easier. Alternatively, parents can add the name later at the registrar's office before they collect the actual certificate, or they can collect the certificate and then apply for name inclusion anytime before the child turns 14, and an updated certificate can be obtained.

However, birth can occur at many places such as

• House [Residential or Non-residential], or

• Institution [Medical / Non-medical](Hospital / Jail / Hostel /Dharamshala, etc.), or

• Other places (Public / Any other place).

Details of who should inform the Registrar in these cases are mentioned below.

An Informant is an individual who has been designated to report within the prescribed time, the fact of occurrence of birth, stillbirth or death along with certain of its characteristics to the Registrar to register the birth. This information is to be provided to the Registrar, either orally or in Form 1: Birth Report Form.

Notifier is a person who notifies the Registrar in prescribed form and time, every birth or death or both at which she/he attended or was present at or which had occurred in the area under the jurisdiction of the Registrar.

Aaple Sarkar

Aaple Sarkar is an initiative taken by the Government of Maharashtra for Citizens to help them avail benefits of government services online. Citizens can register and submit their application form online and track the status of their application through Aaple Sarkar website. Birth Certificates can be applied through Apple Sarkar website. For this, you need to first register on Aaple Sarkar website.

Follow the below steps to register on the Aaple Sarkar Website.

• Visit Aaple Sarkar website.

• Click on "Register"

• Select any one mode from given options to create a user name and password i.e. User ID and Password by verifying UID or Create your user profile using OTP verification on your mobile.

• Verification OTP on your mobile number.

• Fill Aaple Sarkar Service Portal Registration form in 6 steps i.e.

• Step 1 - Fill the Applicant Detail

• Step 2 - Fill the Applicant’s Address 

• Step 3 - Fill the Mobile No. and complete Username verification

• Step 4 - Upload Photograph

• Step 5 - Upload Proof of Identity (Anyone)

• Step 6 - Upload Proof of Address (Anyone)

• Click on "Register" to complete the registration process.

Apply Online for Birth Certificate in Maharashtra

To apply online for a Birth Certificate, follow the below steps.

• Log in to Aaple Sarkar website

• Choose "Rural Development and Panchayat Raj" on the left side of the menu.

• Select "Birth Certificate"

• Fill in the required details.

• Upload the required documents.

• Make the required payment and Submit the form.

• You will be provided with an acknowledgement number to track your Birth Certificate status.

Track Status of Birth Certificate in Maharashtra

Follow the below steps to track the status of the Birth Certificate in Maharashtra.

• Visit Aaple Sarkar website.

• Click on "Track Your Application"

• Enter Department Name as "Rural Development and Panchayat Raj"

• Enter the Certificate as "Birth Certificate"

• Enter the Application ID to track the status of Birth Certificate 

Delay in Birth Certificate in Maharashtra

The time for notifying the occurrence of the birth, death or stillbirth event to the Registrar is 21 days from the date of birth. For events reported for registration within 21 days of occurrence, a copy of extracts of prescribed particulars from the Birth Register will be provided free of charge.

The information on the occurrence of the event can also be reported to you after the expiry of 21 days. Such events fall under the category of delayed registration as under:

• More than 21 days but within 30 days of its occurrence

• After 30 days but within one year of its occurrence

• Beyond one year of its occurrence

Fees

Delayed registration is subjected to payment of a late fee and permission of the prescribed authority.

• The birth event, information on which is given to the Registrar after the expiry of 21 days but within 30 days of its occurrence, shall be registered on payment of a late fee of Rupee Two

• The birth event, information on which is given to the Registrar after 30 days but within one year of its occurrence, shall be registered only with the written permission of the prescribed authority and on the production of an affidavit made before a notary public or any other officer authorized in this behalf by the State Government and payment of a late fee of Rupee Five

• The birth event which has not been registered within one year of its occurrence shall be registered only on an order made by a magistrate of the first class after verifying the correctness of the event and payment of a late fee of Rupee Ten. 

Delayed Birth Registration Process in Maharashtra

In case, the birth is not already registered at the time of birth, the following documents are required to get a Birth Certificate, 

• Get Non-Availability Certificate from the Registrar's office. The Non-Availability Certificate is an acknowledgement or endorsement from the authorities stating that the certificate is not available with them. Applicants have to fill out a form and submit it to the Registrar, who will then verify the data and issue the acknowledgement

• Joint Photo Affidavit of Parents

• School Leaving Certificate

• Photo ID of Applicant

• If the child is born at residence, affidavit from Parents. In case of Hospital Birth, Certificate from Hospital.

Change name in Birth Certificate in Maharashtra

Correction can happen in Child's name, Parent's name (Minor Corrections, such as spelling mistakes, surname inclusion, initials inclusion), Address, Hospital Name or total name correction of Parents which alters the main name.

Please follow the below procedure for each of these.

a) Correction In Child's name

• Request letter from the parent whose child's name has to be corrected

• Photo ID of Parents

• Joint Affidavit of Parents

• Educational document of the child whose name has to be corrected, if any.

b) Correction In Parent's name (Minor Corrections, such as spelling mistakes, surname inclusion, initials inclusion

• Request letter from the person whose name has to be corrected

• Photo ID of Parents

• Joint Affidavit of Parents

• Educational document of the Parent whose name has to be corrected

c) Correction in Address

• Request letter from the person whose address has to be corrected

• Address Proof

• Photo ID of Parents

• Joint Photo Affidavit

d) Total name correction of Parents which alters the main name totally

• Order from the court only

e) Hospital Name

• Request letter from the person whose birth certificate has to be corrected

• A letter from Hospital/ Discharge Certificate copy

• Photo ID of Applicant

Birth Certificate forms

• Form 1: Birth Report Form

• Form 1A: Child Adoption Form

• Form 5: Birth Certificate

• Form 10: Non-Availability Certificate