How to get Occupancy Certificate in Kerala?

Certificate of Occupancy is a document certifying a building's compliance with applicable building codes and other laws, and indicating it to be in a condition suitable for occupancy. Occupancy Certificate in Kerala is issued by the Department of Local Self Government.

Documents Required

The following are the documents required for Occupancy certificate in Kerala.

• Building Permit

• Completion certificate by owner

• Completion certificate by Registered Architect/Building Designer/ Engineer/ Town Planner/ Supervisor

• Completion plan (1:400 scale)

Apply Online for Occupancy Certificate

Follow the below steps to apply online for Occupancy Certificate in Kerala.

• Register in KSWIFT website. Kerala Single Window Interface for Fast and Transparent (KSWIFT) is the platform for all transactions with the Government of Kerala on the issue of granting licenses and approvals in a time-bound manner. KSWIFT is expected to reduce the physical touchpoints in the entire clearance process, thereby making the entire process more efficient and effective.

• Once registered, log in to KSWIFT website.

• Click on New Project to enter details about your enterprise.

• Fill the questionnaire on a proposed enterprise.

• List of approvals required will be displayed

• Fill the Common Application Form.

• Upload Supporting Documents.

• You have to make the required fee for the processing of your application.

• The processing of the application will be done by relevant departments/agencies.

• Approvals will be issued by departments/agencies after due verification.

Inspection Procedure

Pre-Inspection

• A quality check shall be done on the documents submitted by the applicant in terms of completeness and correctness of the information.

Inspection

• The inspection shall be made during regular working hours of the establishment/industry except when special circumstances indicate otherwise.

• At the beginning of the inspection, the inspector shall locate the occupier/representative of the occupier/person in charge of the industry and information about the purpose of the proposed inspection.

  • The inspector shall inspect the following

  • Boundaries of the site and correctness of details furnished in proof of ownership

  • Setback of the building

  • Height of the building

  • Clearance from Electric lines

  • Width of Access Road

  • Open spaces around the building

  • Distance between the centerline of the street to the building

  • Coverage area

  • Floor Area Ratio

  • Height of rooms

  • Dimensions of staircases, doorways, and windows

  • Adequacy of urinals, water closets, etc. as per sanitation requirements

  • Nature of the land (Wetland, inclination, etc.)

• The inspector should collect photographic evidence if any non-compliance has been observed.

• The inspector may seek information/clarifications or documentary evidence from the representative or occupier to ascertain the correctness of the application.

• If any representative/occupier of the industry willfully delays or obstructs the inspector in carrying out an inspection, the same shall be recorded in the inspection report for taking further necessary action in the matter.

• At the end of the inspection, the Inspector may inform the representative of the industry about apparent non-compliance observed during the inspection so that the industry may initiate necessary corrective action wherever required.

Post Inspection

• The inspection report should be submitted within 48 hours of completion of the inspection and a copy of the same should be issued to the establishment.

• All observations of the inspection along with photographic evidence of non-compliance should be included as part of the report.

• Noncompliance areas should be listed in the report along with additional measures that need to be taken by the applicant to ensure compliance.

• Noncompliance areas should be listed along with the relevant section of the Act/Rule or G.O. which is a violation of.

Application Status

The application status for Occupancy Certificate in Kerala can track through K-Swift website.

Time Required

The time required for availing Occupancy Certificate in Kerala is within 15 days.